Building Guidelines and Use Policy

Accessibility
The Jack & Peggy Baskin Center for Philanthropy, home of Community Foundation Santa Cruz County, may be used by nonprofit organizations, government and public agencies, community groups and businesses if the meeting or event has a charitable component.

Animal Access
Guide dogs and assistance animals for people with disabilities are permitted in the center, but must be on a leash at all times and muzzled, if necessary. No other animals are permitted.

Alcohol Policy
Organizations may serve, but can not sell, alcohol.

Beverages
The center is equipped with filtered water spouts in the break room, terrace and coffee stations. There are also two drinking water faucets. Bottled water may not be brought in for meetings or events. If requested, the Community Foundation will provide coffee and tea (compostable cups, creamer, sugar and stirrer sticks are included) for the fee of $1 per person.

Organizations are under no obligation to purchase coffee/tea from the Community Foundation and may bring in their own coffee/tea in premade containers. Organizations choosing to bring their own coffee must supply compostable cups, creamer, sugar and stirrer sticks.

Break Room
Organizations must request the use of any break room equipment when the reservation is made and is subject to availability. Food and supplies for events can only be brought in during your scheduled meeting time. Organizations must supply all food, beverages, compostable food service supplies, napkins, containers and plastic bags for leftovers. Organizations must place all dishes in the dishwasher, wash any dishes that don't fit in the dishwasher and leave the break room area clean after your activity.

Building Stewards
The Community Foundation will provide a building steward to open and close the office for after-hour meetings. A building steward will be on site while an after-hours meeting/event is in progress. Building stewards will be able to troubleshoot audio-visual matters and are trained on the Community Foundation’s equipment. Building stewards will not help set-up or clean-up for a meeting or event.

Cancellations
Organizations must notify the Community Foundation by email at facilities@cfscc.org of a cancellation a minimum of five (5) business days before the scheduled date of a meeting/event. The Community Foundation is under no obligation to reschedule a cancelled meeting/event. Should an organization need to cancel its after-hours reservation, the Community Foundation will issue a full refund of the reservation fee if the cancellation is made more than 5 business days in advance of the actual reservation date. If a reservation is cancelled for an evening or weekend event with less than 4 business days notice, the organization will be refunded 50% of their reservation payment. Refunds will not be issued for groups that do not provide at least 2 business days advance notice of cancellations or do not show for a scheduled reservation.

Catered Events
Organizations using a caterer must contract with a vendor from the Community Foundation’s list of approved caterers:

Deliveries
Community Foundation staff can't accept food deliveries. Please have your staff on hand to accept any deliveries.

Cellular Phones
The center has limited cell phone reception. As a courtesy to others in the building, please use your cell phone outside.

Cleaning
Organizations must allow 30 minutes for set-up and clean-up when considering reservation beginning and ending times. Events on the terrace require 1 hour for set-up and cleanup needs. The Community Foundation will not be available for set-up or clean-up. Organizations must complete all of the items on the check-out list prior to leaving the facilities. Depending on the type of event, the Community Foundation may determine that extra janitorial services are needed. Organizations will be invoiced for these services.

Conference Calls
The Community Foundation does not provide a conference call service. Do not use the conference room phones to place long distance calls.

Damages
Organizations are financially liable for any damages to Community Foundation property, including the facility or equipment, as set forth in the Room Reservation Request Form and Agreement (“the Agreement”), as well as any cleaning costs as assessed and determined by the Community Foundation.

Equipment
Audio-visual equipment must be requested on the Community Room Reservation Request form and availability may vary. Organizations unfamiliar with the equipment must arrange to be trained by the Community Foundation at least 3 business days prior to meetings or events. While a building steward will be available for troubleshooting, Foundation staff will not be available during a meeting/events to provide audio-visual assistance.

Fees
Community meeting rooms are free to use during the Community Foundation’s business hours Monday - Friday, 8:30 a.m. - 5:00 p.m. After-hour meeting/events will be charged a $20/hr. fee (with a minimum of $40) to offset the cost of providing a building steward. All fees must be paid 5 business days prior to the reserved meeting/event date. Organizations may pay online or complete the credit card authorization form. Refer to the cancellation section in this document to determine how the Community Foundation will refund fees paid.

Hours
The Community Foundation’s business hours are Monday - Friday, 8:30 a.m. - 5:00 p.m. After-hour and evening use are considered to be: Monday-Friday, 5:00 p.m.-10:00 p.m., Saturday, 8:00 a.m.-10:00 p.m., and Sunday, 8:00 a.m.-5:00 p.m. The Community Foundation is unable to accommodate meeting requests which begin, or require set-up, before 8:30 a.m., Monday-Friday.

Insurance
Organizations must comply with all insurance requirements as set forth in the Agreement.

Lighting
Community rooms are equipped with motion sensors which will automatically turn on and off. Organizations which utilize the dimming feature or turn lights off must return lights to the motion sensor position after the meeting/ event concludes.

Meeting Times
Organizations are responsible to ensure meetings conclude by the time indicated on the reservation form. Organizations must allow ample time to set-up before and clean-up after all meetings.

Media
Organizations that have invited or expect media coverage during scheduled meetings or event or require a Foundation logo must email Luis Chabolla or call him at 831.662.2030.. In media releases and promotional materials refer to the Community Foundation as: Community Foundation Santa Cruz County at the Jack & Peggy Baskin Center for Philanthropy.

Parking
The center has 46 parking spaces, with designated spaces for handicap, carpool, alternative fuel vehicles and an electric charging station. Parking is available on a first-come, first-served basis. The Community Foundation encourages organizations to arrange carpools.

Public Transportation
The Community Foundation encourages guests to use public transportation. Visit Santa Cruz Metro to find the best route to the center.

Restroom Facilities
The center is equipped with the following handicap accessible facilities:

  • 2 single gender neutral restrooms (one located on each floor)
  • 1 single women's restroom (located on the first floor)
  • 1 single men's restroom (located on the first floor)

Room Capacity
In the event more participants attend than originally indicated and room capacity
is exceeded, the Community Foundation cannot guarantee a meeting space to accommodate your needs.

Supplies
Organizations are responsible for bringing any needed supplies for meetings/events such as: easel paper, copies and laptops. The Community Foundation will provide dry erase markers since permanent markers are prohibited. The Community Foundation’s workroom is not available for use.

Tape
The Community Foundation only allows the use of tape on windows, whiteboards and behind the wood paneling. Do not use tape on painted surfaces.

Thermostats
The center has a radiant heating system throughout the building. Rooms are preprogrammed to maintain the room temperature between 69 and 74 degrees. Please remind attendees to dress in layers. Only three community rooms have air conditioning (Solari Room East and West, and the Couch Room). The air-conditioning will automatically turn on if the temperature exceeds 75 degrees.

Windows
Several community rooms are equipped with operable windows which we encourage organizations to open if rooms become stuffy or hot.